Bid Postings

City of Harrisonville - 2020 July 4th Fireworks Show

The City of Harrisonville is seeking sealed bids to provide a Fireworks Show on Saturday, July 4, 2019 for the Harrisonville Parks & Recreation Department.  

All sealed bids must be submitted no later than 3:00 p.m. by Friday May 22, 2020 to: City of Harrisonville, Attn: Parks & Recreation Director, P.O. Box 367, 2400 Jefferson Parkway, Harrisonville, MO  64701.

Click here for a downloadable a bid page.

Proposals must meet general requirements as outlined in this specification.  Proposals should include a list of:

1.)    The size, type and brand of shells to be fired.

2.)    A reference listing of comparable fireworks shows done by the vendor during the last five years.

3.)    The number of years of experience each technician that will be involved with the show has.

Selection of the vendor will be at the sole discretion of the City of Harrisonville Park Board and will be based on the City’s judgment of the best combination of price, the proposed show content, vendor’s performance record, and references from other cities.

The specifications should be considered minimum and should not prohibit a bidder from substituting fireworks of a higher quality material or equipment.  Any substitutions must be noted and explained.  All bid proposals must be received by the required deadline.  The City of Harrisonville reserves the right to add to, delete from and reject any and all proposals received.

TIME, DATE, & COST

1.)    The date of the show shall be Saturday, July 4, 2019 from 9:30 – 10 p.m. at Camp Reeder on Lexington Street, located north of Harrisonville City Park at 706 Ash Street in Harrisonville, Missouri.  Directions to the park are available.

2.)    The total cost of the fireworks show shall not exceed $14,000.  

3.)    The bid shall specify a charge, if any, to re-schedule a rain date.  The rain date is set for Sunday, July 5th.  If there is a decision to have or not have a rain date beyond July 5th, this will be at the sole discretion of the City of Harrisonville.

4.)    The bid shall specify a charge for set-up and tear down if the show is cancelled.

DISPLAY

1.)    Show length shall be a minimum of 25 minutes.

2.)    Display shall be a continuous presentation with no gaps longer than 10 seconds.

3.)    Majority of shells to be in the 3” to 6” range (including candles/fountains).  Maximum size of the shells shall not exceed 10” in diameter.  Total minimum shells shall be 370 for the general show and 190 for the finale; Intermingled within the shots will be between 15 and 18 cake displays ranging between 3296 and 3696 shots.  All fireworks will be manufactured by reputable companies known within the fireworks industry (i.e. Sunny, Lidu, Flower King, etc.)  Ground effect displays and low level shells may also be included.

4.)    Finale shall last 45 – 60 seconds.

INSURANCE AND OTHER REQUIREMENTS

1.)    The fireworks exhibitor must provide a performance bond in the amount of the bid price at no additional cost to the City of Harrisonville.

2.)    The fireworks exhibitor must provide liability insurance in the amount of one million dollars ($1,000,000), naming the City of Harrisonville, its elected officials, officers, employees, volunteers & agents, and sponsors of the event as additional insured.  The liability insurance policy must be non-cancelable.  A copy of policy, all applicable insurance certificates and declarations must be submitted for review and approval by the City of Harrisonville.  The City of Harrisonville prefers that the $1,000,000 of insurance be under an “occurrence” policy.  However, if any portion of the insurance is not under an “occurrence” policy, but rather under a “claims made” policy, the fireworks exhibitor must have in effect an extended coverage option which extends the insurance coverage and the time period that claims can be filed for at least twenty-four (24) months.  This extended coverage option provides coverage during the twenty-four (24) months the stature of limitations period for legal claims.    

3.)    For each employee participating in fireworks set-up and/or display, the exhibitor must submit copies of each employee’s Missouri Display Operator’s license, and a copy of each employee’s driver’s license or other acceptable identification to prove that each employee is 21 years or age or older.  Also, a copy of the 2012 Missouri Distributors License must be submitted.     

4.)    The exhibitor will be required to apply for and obtain a Fireworks Display Permit from the City of Harrisonville Fire Department at no expense to the City of Harrisonville.  A copy of the fireworks permit must be submitted to the Parks and Recreation Department.

5.)    A proposed discharge site display map shall be provided by the City of Harrisonville at the time of the fireworks permit application.  The discharge site shall be arranged so that for each 1’ of mortar diameter, there shall be at least 100 feet of separation between the display site and buildings and spectators.

6.)    The fireworks exhibitor must submit all required documents not less than thirty (30) days prior to the date of the event.  This will permit the necessary time to review and approve the documents.

7.)    The City of Harrisonville Fire Department will review all of the applicable documents relative to the application for a permit, certificate of insurance, and other information required to be submitted by the fireworks exhibitor.

8.)    Display shall be conducted in accordance with the latest edition of the NFPA 1123, the Missouri Fire Code, and the City of Harrisonville Fire Department regulations and policies.  For additional information on City policies, contact Fire Chief Eric Myler at (816) 380-8927.

SAFETY

1.)    The public shall be restricted from access to the fireworks display area during the set up and the firing of the display.  No public access should be permitted within the fireworks display area until the morning after the show and a complete search of the area has been conducted to determine that no devices remain.  A sweep or this area will be conducted by Fire Department personnel during daylight hours. 

2.)    Fire prevention personnel will be on-site during the entire set-up of the display, and during the firing of the show.

SET-UP

1.)    All mortar tubes must be buried except those used in the finale racks.

2.)    Mortar tubes shall be separated by a minimum distance of not less than the diameter of the mortar involved.  When mortar tubes of differing sizes are used, the larger diameter shall be used as the minimum separation distance.

3.)    All mortar tubes shall be physically marked at ¾” of their length to indicate required burial depth.  The mark shall be visible.

4.)    In the event of an incident, the City of Harrisonville may require blood or urine screening of all employees involved in the fireworks display.

5.)    The fireworks may not be stored inside the City of Harrisonville city limits prior to set-up.

6.)    Security at discharge site must be provided by the display operator for all time period that set-up personnel are not on-site, commencing with the start of show set-up.

7.)    The fireworks exhibitor and its employees will be responsible for the search and removal of unexploded shells remaining in the fireworks display area, potential landing areas, and other areas adjacent to the site.  This search will be conducted at daylight on the morning after the display.

8.)    Contractor shall submit, at least 14 days in advance, a complete set-up schedule for approval by the fire official.

Commercial Infared or Lava Rock Sauna for the Harrisonville Community Center

REQUEST FOR BIDS

Parks and Recreation Department

City of Harrisonville, Missouri

P&R -2020-01

The City of Harrisonville, Missouri, invites interested vendors to submit a signed bid for the product and services as described herein.

Bids must be received by the Parks and Recreation Directors Office, 2400 Jefferson Parkway, P.O. Box 367, Harrisonville, Missouri, 64701, marked “P&R-2020-02 Custom Infared or Lava Rock Free Standing Sauna”, no later than 12:00 p.m., on Wednesday, April 8, 2020.

For information contact: Chris Deal, Parks and Recreation Director – Telephone: (816) 380-8985 FAX Number: (816) 380-8987 

SUMMARY OF REQUEST

The Project consists of a qualified Vendor (company) to provide and deliver a Custom Infrared or Lava Rock “Free Standing” Sauna.   If installation is provided this would be an alternate bid price for the Vendor to provide for this service. The Sauna is expected to be built out of traditional “sauna wood” material (Varied product proposals accepted).

The intent of this facility addition is to provide a high quality, cost effective, long life and ease of maintenance Infrared or Lava Rock Sauna for the Harrisonville Community Center.  

PROJECT DETAIL

•    The size of the Commercial Infrared or Lava Rock Free Standing Sauna will be “approximately” 8’5”-foot-wide by 7’5”-foot-long(depth) by 7’ or 8’ foot tall.      

•    This should be a FREE-STANDING SAUNA KIT, with full dimensions given for a built sauna.

•    6-person Sauna with 3 designed benches & 36-inch Glass Door (ADA), and one glass window preferred.  

•    Produce Sauna Electric Heat components enough to cover/heat the size of the Sauna (Infrared or Lava Rock heat). 

•    Provide the number of years commercial warranty. Floor prototypes considered with less warranty.

•    Capability to be left on for 15 plus hours, reset at fewer hours is acceptable. 

•    This Sauna will be placed in an Indoor Pool Area (Natatorium). A computer screen will be a problem with the moisture, so an alternate heat control component is requested. 

•    Electrical services to the Sauna will be provided by the owner (Harrisonville Parks & Recreation) 

General Conditions/Installation Responsibilities

1.    If installation of the Sauna is bid as an alternate, the installation of equipment is based upon normal work hours and access to the facilities during normal work hours (15 hour days) to be established by the City in consultation with the selected Vendor (company) and the Director of Parks and Recreation. Exceptions to this may be made on an as needed basis and as agreed upon with the Director of Parks and Recreation. 

2.    Coordination with facility operations and activities is essential.

3.    Vendor will receive, unload and uncrate the Equipment from Contractor freight forwarder. 

4.    If installation of the Sauna is not included in the bid, the Vendor must provide full instructions for Sauna Kit assembly, and it is preferred that a Consultant from the Vendor Company be “On Site” during the assembly of the unit, if Parks & Recreation staff have to assemble .    

BID SUBMISSION

1.    Provide the name of the Sauna Company for a bid kit, or the type of Sauna to be built if not a Sauna kit

2.    Provide experience and qualifications of the Vendor if installation is provided as an alternative with similar installation examples.

3.    Provide summary of all items requested in this bid under project detail. And illustrate how the bid specifications will be met in the bid proposal 

4.    A separate vendor bid to do installation only of a Sauna Kit is acceptable, as an alternate bid. 

Bid Evaluation

All responsive proposals will be evaluated for staff to choose “the best” bid for this project.  The City reserves the sole right to determine whether a Proposal is responsive and to waive any minor technicalities contained therein, to accept or reject, to add to or delete from, all Bid Proposals.